Kenyan Admin/Finance Officer

Reports to: Kenyan Director

Job type: Full time 

Location: Nairobi, Kenya

Finance Responsibilities:

1. Maintain financial and accounting system and reporting as guided by the Sydani Finance and guidance/policies
2. Review invoices and payments to ascertain compliance with evidence and Donor’s procedures
3. Perform periodic reviews/expenditures analysis and certify the project general ledger, cash book, trial balance and other pertinent reports
4. Maintain/Track Accounts Receivable (A/R) for all program staff and ensure settlement of all cash advances within the specified time frame
5. Coordinate and review the accuracy of the accounting entries to ensure they are completed within the set timeline to facilitate timely monthly/quarterly donor and management reporting
6. Establishing and Maintaining SCK accounting, financial management and internal audit systems.
7. Establishing and nurturing strategic partnerships with leading accounting and consulting services firms in East Africa. 
8. Establishing and monthly updating SCK Consultants Database of Certified Public Accountants, Financial Management Specialists, Auditors, Institutional Development Specialists, Programme Management Specialists, Procurement and Supply Chain Management Specialists, Public Health Specialists, Information, Education and Communication Specialists and related expertise.
9. Review and ensure proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors.
10. Review and approve bank reconciliations and reconciliations of petty cash and fund report at the time of replenishment
11. Review submission of all tax withholdings (payroll income tax, deduction at source) to relevant parties
12. Participate in capacity building of both finance and non-finance staff
13. Prepare for and facilitate external/internal audits as appropriate in consultation with the internal auditor and respond to audit(s) queries
14. Remain up to date on Government regulations and donor ‘s financial management and reporting requirements
15. Assist in the knowledge management process by providing accurate, sound, and timely professional advice to the management of Sydani
16. Develop/Design tools or put in place a system to assist finance staff to conduct day-to-day follow-up of the program advances, asset management and ensure accurate tracking and reconciliation
17. Contribute to all relevant meetings involving consideration of policy/procedures
18. Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations.
19. Performs other duties and responsibilities as required

Administrative Responsibilities:

Documentation: 

1. Take record of all office property 
2. Provide hard and soft copy receipts of all office assets/property 
3. Develop serial numbers for all office property for easy tracking and identification 
4. Taking regular inventory of office stocks 
5. Record daily incoming and outgoing transactions 
6. Providing reimbursement to employees for work-related expenses 
7. Maintain and update vendors' database 
8. Assist in the preparation of regularly scheduled reports 
9. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies 
10. Maintain office stationeries 
11. Provide general support to visitors 

Maintenance: 

1. Maintain company calendar, schedule, and make arrangements for external and internal meetings 
2. Organizing office files in a way that can be easily assessed and understood 
3. Maintain office equipment/assets and ensure repairs when necessary 
4. Conduct facility checks weekly 
5. Ensure office facility and equipment repairs and maintenance 
6. Liaise with government officials like AMAC, AEDC, etc. 

Payment: 

1. Request for invoice from engaged vendors 
2. Request for vendors' payment 
3. Follow up with Finance for vendors' payment 
4. Collect receipts from paid vendors 
5. Facilitate all monthly, quarterly, and yearly payments like bolt, AMAC bill, water bil, waste etc 

Key qualifications and competencies required:

1. University degree in Accounting, Finance, Business Administration, Economics or other relevant fields
2. BCom, MBA CPA with minimum 5 years experience in a similar role
3. Industry knowledge of best practices, policies, and current regulations in accounting
4. Additional certifications in finance and office administration
5. Previous professional experience in a consulting firm preferably foreign
6. Results-oriented professional capable of achieving targets and goals set in cooperation with the client, counterparts, and stakeholders
7. Demonstrated ability to work productively within a team
8. Possess excellent organizational and multi-tasking skills
9. Ability to communicate clearly and effectively
10. Fluency in English is required
11. Excellent knowledge of MS Excel and use of accounting software (QuickBooks & ERP)
12. Good knowledge of bookkeeping and accounting reporting standards
13. Strong analytical and mathematical skills
14. Detail-oriented
15. High level of integrity and reliability
16. Ability to work with little or no supervision
17. Ability to work under pressure in a fast-paced environment

Note

Fluency in oral and written English and Kiswahili required. French is an added advantage.

Terms: 2-year initial contract, renewable.

What we offer

Sydani offers a comprehensive benefits package including medical insurance, competitive compensation, generous bonuses, rapid career growth, and the opportunity to work with a team of seasoned consultants and an ever-expanding network of industry experts.

Sydani is committed to embedding equity, diversity, and inclusion into everything we do. Therefore, these positions are open to applications from all sections of society. Women and non-Nigerian nationals are actively encouraged to apply.

Applications will be reviewed on a rolling basis and will be open until the position is filled.