Finance Specialist

Reports to: Finance Manager

Job type: Full time 

Location: Abuja 


Key Responsibilities

Grant Administration

  1. Monitor grant budgets to ensure expenses are aligned with donor requirements.
  2. Assist in developing budgets for new grant proposals in collaboration with the Finance Lead and program teams.
  3. Track grant disbursements and ensure timely utilization of funds within project timelines.


Financial Reporting

  1. Prepare and submit accurate financial reports for grants, ensuring compliance with donor-specific requirements and timelines.
  2. Reconcile grant accounts and maintain comprehensive financial documentation for auditing purposes.
  3. Provide variance analysis and budget forecasts to Finance Manager and program leads.
  4. Compliance and Audit Preparation
  5. Ensure grant expenditures adhere to internal policies and donor guidelines.
  6. Support the preparation and coordination of donor audits and financial reviews.
  7. Maintain up-to-date knowledge of donor regulations and communicate changes to the finance and program teams.


Internal Controls and Documentation

  1. Maintain accurate and well-organized financial records for all grant-related activities.
  2. Implement financial controls to prevent misuse of grant funds.
  3. Review supporting documentation for grant-related expenses, such as invoices, receipts, and payment authorizations.
  4. Collaboration and Communication
  5. Liaise with program teams to ensure alignment between financial and programmatic objectives.
  6. Provide guidance to staff on financial processes and compliance requirements related to grants.
  7. Assist in resolving queries from donors, auditors, and internal stakeholders regarding grant finances.


Qualifications

  1. Bachelor’s degree in accounting, finance, economics, or a related field.
  2. Professional certification (e.g., ICAN, ACCA, CPA) or progress toward certification is highly desirable.
  3. Minimum of 1–2 years of experience in financial management, grant management, or a related role.
  4. Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
  5. Strong knowledge of donor regulations (e.g., USAID, BMGF)


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