Administrative Officer


Job summary 

Position: Admin Officer 

Reports to: Admin Supervisor

Job type: Full time 

Location: Abuja 

 

Job description 

The Administrative Assistant performs a variety of administrative and clerical tasks. The duties of the Administrative Officer include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. 

 

Job Responsibilities 

Note: The duties and responsibilities described below are not exhaustive. Additional tasks may be assigned as necessitated by business demands. 

 

ADMINISTRATIVE ASSISTANT RESPONSIBILITIES: 

 

Documentation: 

  1. Take record of all office property 
  2. Provide hard and soft copy receipts of all office assets/property 
  3. Develop serial numbers for all office property for easy tracking and identification 
  4. Taking regular inventory of office stocks 
  5. Record daily incoming and outgoing transactions 
  6. Providing reimbursement to employees for work-related expenses 
  7. Maintain and update vendors' database 
  8. Assist in the preparation of regularly scheduled reports 
  9. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies 
  10. Maintain office stationeries 
  11. Provide general support to visitors 

 

Maintenance: 

  1. Maintain company calendar, schedule, and make arrangements for external and internal meetings 
  2. Organizing office files in a way that can be easily assessed and understood 
  3. Maintain office equipment/assets and ensure repairs when necessary 
  4. Conduct facility checks weekly 
  5. Ensure office facility and equipment repairs and maintenance 
  6. Liaise with government officials like AMAC, AEDC, etc. 

Payment: 

  1. Request for invoice from engaged vendors 
  2. Request for vendors' payment 
  3. Follow up with Finance for vendors' payment 
  4. Collect receipts from paid vendors 
  5. Facilitate all monthly, quarterly, and yearly payments like bolt, AMAC bill, water bil, waste etc 

 


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